Fill next week's shifts in Google Sheets, within your rules.

Rosterwell is a shift scheduler that lives in your own spreadsheet. List your people and the shifts you need covered, press Auto-schedule, and every shift is filled with the right role, nobody double booked, enough rest between shifts and nobody over their hours. Weekends and nights are shared fairly, and any shift it can't fill comes with the reason.

Email us to get Rosterwell See pricing A Google Sheet roster for a cafe filled by Rosterwell: one row per person per shift with date, shift, start, end, role and staff, and the sidebar reporting 43 of 44 shifts filled with the reason the last one is empty.

What it keeps track of

Roles and coverage

Each shift says which role it needs and how many people: two Baristas to open, one Lead, one Cook. A shift needing three people gets three rows.

Availability and time off

Per weekday: any time, off, or hours like 9:00-17:00. Approved time off is never scheduled; pending requests are avoided and flagged.

Hours and rest

Max and min hours a week, max shifts a week, a minimum rest between shifts (10 hours by default) and the most days in a row.

Fairness

Weekend and night shifts are shared as evenly as the rules allow. Minimum hours are filled first. Prefers and Avoids count whenever there's a choice.

Overnight shifts

22:00 to 06:00 is one shift. Rest, hours and nights are all counted across midnight.

Any period

A week, two weeks, a month or custom dates up to 62 days. Locked rows stay put when you run it again.

When a shift can't be filled, you'll know why

Sat Oct 10 Kitchen PM: needs a Cook. Leo would get only 9 h off before Sun Kitchen AM; Ava already works Night bake that day; Omar would pass 32 h that week.

Instead of a blank cell, you get the reason for every person who has the role, so you can decide whether to ask someone to stretch, move a shift, or hire. Try another mix gives a different roster that keeps the same rules.

Edit by hand, with live warnings

The Roster tab after two hand edits: the same person on Opening and Closing on Monday, both rows red with a Check column saying who already works which shift and on which row, and a typo'd name flagged as not on the Staff tab.

Pick anyone from the dropdown, add a row for a second person on a shift, or change one day's start time. Rosterwell never reverts your edits.
Every edit is checked: the Check column says what's wrong and the cell turns red (breaks a rule) or yellow (overtime, pending time off).
Every run, swap and restore is saved first. Undo a run, or restore any of the last 8 versions.

Everyone's week at a glance

The Rosterwell grid tab: one row per person, one column per day, each shift colored, total hours per person, and the one open slot; the sidebar lists each person's shifts and hours with buttons for a calendar file and a message.

A grid of the period by person, with hours per person, plus a totals tab with overtime (hours past each person's weekly threshold), nights and weekend shifts.

Schedules people can print or import

A printable schedules tab with a block per person (date, day, shift, start, end, hours and a total) and the sidebar showing a ready-to-send message for one person.

A printable block per person on one tab, or one tab each to print or share separately.
A calendar file (.ics) per person that imports into Google Calendar, Outlook or Apple Calendar. Re-importing an updated file updates the same events.
A ready-written message per person to paste into email, chat or a text. Rosterwell never emails anyone or changes anyone's calendar on its own.

Swaps, checked before you approve

The Swaps tab with pending requests and the sidebar checking each one: one needs someone to take it and lists who is free and allowed, another names a person who doesn't have the role.

Anyone with edit access adds a row to the Swaps tab: date, shift, who's giving it away and who takes it. Rosterwell checks each request against the same rules, lists who could take it if nobody's named, and Approve updates the Roster and records the result.

Pricing

Free for 14 days or 10 auto-schedule runs, whichever comes first, with every feature. No card needed to try it. Setting up and checking your own edits never uses a run.

$290 / year

One manager's Google account, any team size, any number of rosters. Renews yearly at the same price until you cancel.

$29 / month

One manager's Google account, any team size. Cancel any time from Manage billing in the add-on.

$890 / year

Team plan: every manager on your company's Google Workspace domain.

Renewals and cancelling. Subscriptions renew automatically at the price shown until you cancel. Cancel any time in the add-on (Plans and billing, then Manage billing) or by emailing us; you keep access until the end of the period you paid for. Prices are in US dollars; tax may be added at checkout. Only the person who builds the roster needs a plan; your staff don't.

UK and EU customers: you have 14 days from purchase to cancel and get a full refund, no reason needed. Email hello@greatwork.company.

How it compares

	Rosterwell	A schedule template
Fills shifts for you	Yes, within your rules	No, by hand
Several people on one shift	Yes, a row each	Depends on the layout
Double booking, rest, max hours	Checked on every edit	Not checked
Fair weekends and nights	Shared evenly	By hand
Why a shift is empty	A reason per person	No
Undo a bad week	Last 8 versions	Sheets version history
Per-person schedules	Printable, .ics, message	Copy and paste

Privacy

Rosterwell can only open the spreadsheet you use it in (spreadsheets.currentonly). It can't see your other files, your Drive, your email or your calendar.
Scheduling runs inside Google. Our server receives your email address and a count of runs to check your plan, nothing from your files.
We don't sell data, use it for ads, or use it to train AI. Rosterwell's use of information received from Google APIs adheres to the Google API Services User Data Policy, including the Limited Use requirements.
Full policy: addons.greatwork.company/privacy. Terms: addons.greatwork.company/terms.

Questions

How do I open it?

In a Sheet: Extensions > Rosterwell > Open scheduler. Press "Try it with a sample team" to see a week filled before you type anything.

What counts as a run?

Each press of Auto-schedule (or Try another mix), for any period up to 62 days. Setup, the sample team and the checks on your own edits don't count.

Does it put shifts in my staff's Google Calendars?

Not directly: that would need access to calendars, which we don't ask for. Each person gets a calendar file to import (Google Calendar, Outlook, Apple Calendar), and you get a message to send them.

What tabs does it add?

Staff, Shifts, Time off and Swaps (yours to fill in), Roster, Rosterwell grid, Rosterwell totals and Rosterwell schedules, and a hidden Rosterwell history tab with earlier versions of the roster.

Do my employees need the add-on?

No. Only the person building the roster. Staff can read the Sheet if you share it, or get their own schedule as a file or a message.