Track PTO in Google Sheets without doing the math.
Leavewell is a leave tracker that lives in your own spreadsheet. Put in your people and your leave policies, and every balance is worked out for you: accrual, carry-over, holidays, part-timers and joiners included. Requests are checked as they're typed, managers approve them in the sidebar, and a team calendar shows who's off.
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Your policies, worked out for everyone
Yearly or monthly
A yearly grant on the first day of the leave year, or monthly accrual at the start or end of each month. Leave years from any month or each person's start-date anniversary.
Joiners, leavers, part-timers
Pro-rated by days employed and scaled by FTE. A part-timer's days off cost nothing when they book leave.
Carry-over that expires
Cap what rolls into the new year, and let carried days expire after a few months. Leave in the new year uses carried days first.
Probation and caps
Can't book during probation, or doesn't accrue until it ends. A maximum balance, a small overdraft, and extra days after years of service.
Offices with their own rules
London gets 25 days a year, Austin accrues 15: one extra policy row per office, each with its own holiday calendar and time zone.
Holidays built in
US, England and Wales, Scotland, Ireland, Canada, Germany, France, Spain, the Netherlands, Australia and New Zealand for any year, with substitute days. Add your own, or switch one off.
Every request checked as it's typed
Not enough days: Priya Shah's Vacation balance would drop to -2.75 on Nov 18, 2026.
Support: 3 off on Wed Oct 21, 2026 (limit 2).
Inside Leo Martins's probation (until 2026-11-02).
People add a row to the Requests tab, or you add it for them. Leavewell fills in the working days it costs and a Check column for anything worth a look: the balance, an overlap, probation, a start date, or too many people off on one team. Set one limit for every team or a different one for each.
Approve in the sheet
- Each manager sees the requests of the people whose Manager email is theirs, with the balance before and after and who else on the team is off.
- Approve or Deny with a note: the decision, who made it and when go on the row and in a log tab, and balances and the calendar update. Undo your last decision if you clicked too fast.
- HR approvers can approve anyone's leave. Nobody approves their own.
See who's off
A Team calendar tab for any month: each day off colored by leave type, pending requests lighter, half days marked, holidays shaded, and a daily count that turns red where a team is over its limit. Sick leave and other private types show as Away.
Every balance, and where it came from
The Balances tab shows carried in, earned so far, the full year, taken, booked, pending, expired, the balance today, what each person can still request, the year-end projection and carried days about to expire.
The Balance history tab explains every number, and calendar files (.ics) of approved leave import into Google Calendar, Outlook or Apple Calendar, for one person or the whole team.
Policies in plain columns
Pricing
Free for 14 days or 25 approvals, whichever comes first, with every feature. No card needed to try it. Setup and the sample company never use an approval.
One approver's Google account, any team size, any number of trackers. Renews yearly at the same price until you cancel.
One approver's Google account, any team size. Cancel any time from Manage billing in the add-on.
Team plan: every manager and HR person on your company's Google Workspace domain.
Renewals and cancelling. Subscriptions renew automatically at the price shown until you cancel. Cancel any time in the add-on (Plans and billing, then Manage billing) or by emailing us; you keep access until the end of the period you paid for. Prices are in US dollars; tax may be added at checkout.
UK and EU customers: you have 14 days from purchase to cancel and get a full refund, no reason needed. Email hello@greatwork.company.
How it compares
| Leavewell | A spreadsheet you keep by hand | Leave software | |
|---|---|---|---|
| Balances from accrual rules | Yes, replayed on every update | Formulas you maintain | Yes |
| Carry-over, expiry, probation, FTE | Policy columns | By hand | Yes |
| Approvals | In the sidebar, logged | Email threads | In the app |
| Too many off on a team | Flagged on the request | Not checked | Usually |
| Where the data lives | Your Google Sheet | Your Google Sheet | Their servers |
| Price | Per approver, any team size | Your time | Per employee, with minimums |
Privacy
- Leavewell can only open the spreadsheet you use it in (
spreadsheets.currentonly). It can't see your other files, your Drive, your email or your calendar. - Balances, checks and the calendar are worked out inside Google. Our server receives your email address and a count of approvals to check your plan, nothing from your files.
- We don't sell data, use it for ads, or use it to train AI. Leavewell's use of information received from Google APIs adheres to the Google API Services User Data Policy, including the Limited Use requirements.
- Full policy: addons.greatwork.company/privacy. Terms: addons.greatwork.company/terms.
Questions
How do I open it?
In a Sheet: Extensions > Leavewell > Open leave tracker. Press "Try it with a sample company", then "Update balances and calendar", to see a 12-person team before you type anything.
What counts as an approval?
Each Approve or Deny pressed in the sidebar during the trial. Setup, the sample, settings and the holiday list don't count.
Can I bring balances from last year?
Yes. Pick the date to track from in Settings and add each person's days on that date as an Opening balance on the Adjustments tab. Adjustments also take one-off corrections, plus or minus.
Does it put leave in our Google Calendars or send emails?
Not directly: that would need access to calendars and mail, which we don't ask for. Download a calendar file for a person or the team and import it into Google Calendar, Outlook or Apple Calendar.
What tabs does it add?
Requests, People, Policies, Locations, Holidays and Adjustments (yours to fill in), and Balances, Balance history, Team calendar and Leavewell log (written by the add-on).